Information Note on the Processing of Personal Data

1. WHO ARE WE AND HOW CAN YOU CONTACT US?

BEOFON SRL with registered office Str. Ramuri Tei, Nr.3, Sect.2 Bucharest, registered with a unique identification code CUI RO 6905734, processes personal data in accordance with REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 (Regulation) and the other applicable legal provisions regarding the processing of personal data.

This information note describes why and how we process personal data and provides information about your rights. BEOFON SRL acts as Personal Data Operator.

YOU CAN CONTACT US AT

Contact us

Email: office@beofon.ro

1. PROCESSED PERSONAL DATA. DATA CATEGORIES

Personal data means any information about a natural person that identifies him or can lead to his identification.

Our policy is to collect only the necessary personal data and we ask our clients to communicate personal data only where it is strictly necessary.

We can process several categories of personal data, these varying depending on the type of service, the category of data subjects or the purpose of processing.

The main data / categories of data processed by BEOFON SRL may be, as the case may be and depending on the purposes associated with the processing, one or more of the following:

• Name surname
• Contact details (personal phone number, email address, home / residence address, etc.),
• Through cookies we can collect personal data such as the online identifier of our customers, geolocation data, age, sex, etc. These data can be processed related to accessing and browsing the Site, BEOFON SRL being able to structure the data on various categories and criteria of interest, according to the Cookies Policy (for more information access the cookies policy here)

III. SOURCE FROM WHICH PERSONAL DATA COMES AND, IF APPROPRIATE, IF IT COMES FROM PUBLICLY AVAILABLE SOURCES

In general, we collect personal data directly from the data subject.

We may also receive personal data or access to it from third parties or public sources (such as information posted on social networking sites, news sites, etc.).

1. WHAT TYPES OF DATA PROCESSING DOES OUR COMPANY CARRY OUT?

Our company processes personal data for the purposes stated in this information note, and for each purpose may be used one or more data processing operations such as collection, registration, organization, structuring, storage, adaptation or modification, extraction , consultation, use, disclosure by transmission, dissemination or making available in any other way, alignment or combination, restriction, deletion or destruction.

1. PURPOSES FOR WHICH PERSONAL DATA ARE PROCESSED

BEOFON SRL processes personal data for multiple purposes, and the methods of collection, legal basis for processing, use, disclosure, storage periods, etc. they can be different depending on each purpose.

We may use personal data for one or more of the purposes described in this information note. If BEOFON SRL will further process your personal data for a purpose other than that for which you have already been informed and which is not compatible with the purposes for which the data were initially collected / which were brought to your attention, BEOFON SRL will provide information regarding the respective secondary purpose and any relevant additional information.

We use personal data mainly for the following purposes:

• Managing the relations with our potential clients and clients, especially for and in connection with the conclusion and execution of the mandate contracts with them,
• Processing of personal data in order to fulfill the contractual obligations and commitments assumed towards our clients, including in the sense of taking over and managing requests or complaints in connection with the activity carried out by us;
• Managing the risks related to our activity, meaning that we take security measures to protect personal data, which involves detecting, investigating and resolving security threats.
• In case of visiting our site or our pages on social networks, it is possible to process some personal data such as the online identifier of our visitors, IP geolocation data, age, sex, etc. in order to identify customer needs and improve service delivery
• Compliance with legal requirements, such as those of a fiscal or archiving nature
• Economic-financial-administrative management of our company
• Finding, exercising or defending a right in court
• Internal statistics

1. LEGAL BASIS AND LEGALITY CONDITIONS ON WHICH DATA PROCESSING IS BASED

The legal bases of the processing take into account the provisions of the Regulation and the normative acts regarding the processing of personal data adopted in Romania, the provisions of the applicable legislation in the field of activity of BEOFON SRL, especially the normative acts governing the activity carried out by our company. Tax and related tax legislation.

The processing is based on at least one of the following conditions of legality of the processing:

• the processing may be necessary in order to conclude the legal relationship / contract with you or for its execution;
• the processing may be necessary in order to fulfill a legal obligation incumbent on BEOFON SRL (eg those related to the management of supporting documents from a fiscal point of view);
• the processing may be necessary to perform a task that serves a public interest (eg those related to archiving operations);
• the processing is necessary for the purpose of the legitimate interests pursued by BEOFON SRL or by a third party, such as:

– Management of our activity,

– Managing our relationships with potential clients and customers

• the processing may be based on your consent for cases in which the Regulation requires the taking of consent or it is not based on another condition of legality of processing, especially in the case of processing of special data.

VII. HOW LONG DO WE KEEP PERSONAL DATA?

We retain the personal data we process only for as long as is necessary for the purpose for which they were collected (including in accordance with applicable law or regulations), as follows:

• For the period provided by law in situations where there are normative acts applicable in this regard (eg in the case of mandatory accounting records and supporting documents underlying the records in financial accounting, etc.)
• During the contract / legal relationship between BEOFON SRL and you, on the one hand, as well as the legal relationship created with our proxies, for the personal data necessary in their execution, including personal data with which BEOFON SRL can enter in contact in the development of the legal relationship
• Until the expiry of the limitation period, in cases where BEOFON SRL would have a legitimate interest in keeping certain personal data in connection with a potential dispute that may arise between the parties
• Until the withdrawal of consent for the processing of personal data based exclusively on consent
• In any other case or in the absence of specific legal, regulatory or contractual requirements, our reference period for keeping personal data is at least 3 years from the date of termination of the relationship / last contact between BEOFON SRL and the data subject.

Any data may be kept by BEOFON SRL, except from the previous provisions if applicable, until the expiration of the limitation period, regarding the situations in which BEOFON SRL would have a legitimate interest to keep certain personal data in connection with a potential dispute that could arise between the parties, for example in the context of the possible employment of the legal liability of BEOFON SRL or of the person concerned by the processing.

In any case, except as provided by applicable law, we will delete your data at the time you request it from us. The applicable exceptional situations will be communicated to the applicant through the answer submitted to him by our company in connection with the request to delete the data.

VIII. DREPTURILE DUMNEAVOASTRA SI MODUL DE EXERCITARE AL ACESTORA

• Our company is responsible for facilitating the exercise of any of your rights mentioned below.
• Any of these rights can be exercised by sending an e-mail to [MAIL ADDRESS] or through the site in the contact section, or you can send us a written request to the registered office of BEOFON SRL.
• For the protection of your data, in order to prevent the abuse of malicious people who would follow the access to your data, our company may ask you to go through some identification steps beforehand, to ensure that you are the person who exercises your rights. mentioned below through a request. If we receive a request from you regarding the exercise of any of the above rights, we may ask you for additional information to verify your identity before acting on your request.
• If the data subject submits an application in electronic format for the exercise of his rights, the information will be provided by our company also in electronic format where possible, unless the data subject requests another format.
• We will try to respond promptly to any request from you and, in any case, within the time limits expressly mentioned by the applicable legal provisions (usually 30 days from the registration of the request). In certain situations expressly provided by applicable law, we may charge a request for access which will take into account the administrative costs required to fulfill the request.
• In the event that, as a result of the application of legal provisions, our company cannot comply, in whole or in part, with a request of the data subject, then the applicable exceptional situations will be communicated to the applicant through the response submitted to him by the company. in connection with the application in question.

• The right to be informed (art. 12-13): Informing the data subject about the categories of data collected, purpose, recipients, transfer.
• Right of access to data (art.15): The data subject may request access to his / her data in order to verify that the processing is justified.
• Right to rectify the Data (art.16): The data subject may request the rectification of the data in case they are processed incorrectly.
• The right to be forgotten (art. 17): When the processing is no longer justified or when the data subject has withdrawn his consent.
• The right to restrict the processing (art. 18) The data subject may request the restriction of the data used or the transfer of data.
• Data portability (art. 20): The data subject has the right to request the porting of data between Operators.
• The right to object (art. 21): The right of the data subject to object or to oppose certain types of processing
• The right to oppose profiling (art. 21) The data subject has the right not to be subject to a profiling decision when it is based on automatic processing.

1. THE RIGHT TO SUBMIT A COMPLAINT OR CLAIM

If you wish to report any issues regarding the use of your personal data, please send an e-mail with the details of your complaint to mari.stanciu@jobulm.eu

You can also send / submit your request through the site in the contact section,

We will analyze and respond to any complaints we receive.

1. RECIPIENTS OR CATEGORIES OF RECIPIENTS OF PERSONAL DATA:

BEOFON SRL may transmit / grant access / disclose personal data mainly and only insofar as this is necessary, to the following categories of entities:

• Public authorities and institutions,
• service providers and / or authorized persons who process personal data on behalf of BEOFON SRL, in accordance with the instructions received from us and comply with this information note, data protection laws and any other appropriate privacy and security measures (such as providers IT services that may have access to personal data, courier service providers, etc.)

Transfers and disclosures will not be made to entities outside Romania or the European Union. If BEOFON SRL transmits your personal data to a third country or to an international organization, we will ensure that it is properly protected, that we transmit the data in a country that provides an adequate level of protection as assessed by the European Commission or , if it is considered that the country does not have laws equivalent to EU data protection standards, we will ask the third party to enter into a legally binding contract / agreement / instrument that reflects the latter standards or provides other appropriate safeguards. In this regard.

1. CONSEQUENCES OF REFUSAL OF PROVISION OF PERSONAL DATA

You choose if you want to benefit from our services, so as a rule you are not obliged to provide your personal information to BEOFON SRL. However, insofar as you have chosen to benefit from the services offered by our company or the provision of personal data is a necessity from the perspective of legal requirements and / or legal relationship with us, because this information is necessary for the provision of services and in the absence BEOFON SRL’s possession of this data we will not be able to offer some / all of our services.

Thus, in certain situations, depending on the data you refuse to provide, it is possible that:

• our company may not be able to conclude the legal relationship / contract or to continue the contractual relationship with you
• our company will be unable to meet its obligations to you.

If you consider that the information contained herein is ambiguous or contains ambiguity, you may request clarification from us at any time by contacting us at the information provided in this information note.

By this Note, I have taken note of the information provided by BEOFON SRL in the light of the Regulation and I have been informed by BEOFON SRL about the rights conferred by the Regulation and the Romanian law on the protection of persons regarding the processing of data with personal character and free circulation of these data.